Technology in office space

Phones with face recognition abilities, televisions with high definition images and computers with touch screens may sound like “the greatest thing since the sliced bread”. However, do you know how technology is being implemented in office space? It might surprise you the way even the smallest tasks in an office are being influenced by technology.

Recommendation: Sit down on a chair. You can flop after discovering all the technology implementations in the workplace.

First, it is important to understand the concept of The Internet of Things (IoT). Pieces of technology that are created for making people’s lives easier and automating some tasks to make processes more productive. As the chief creative officer and founder of Digital Surgeons, Pete Sena explains,”IoT is all about taking everyday objects and appliances that were previously not associated with the internet and connecting them in a way that allows the specifics of those objects to be controlled, monitored or adjusted via the internet”.

Inside the workplace, IoT is specifically used to build amenities that improve experience as well as to establish collaborative tools that respond to an individual’s needs and context. In other words, the main objective is to unify operations under one system to make more informed decisions, while improving employees’ overall wealth.

Some intelligent office buildings are in fact, integrating technology through these actions:

  • Self-adjusting lighting and window shades.
  • The ability to personalize heat and light settings for a worker’s immediate space, and have those settings follow the person around the building.
  • Lighting systems that mimic natural daylight.
  • An app for booking desks and meeting rooms.
  • Desk or room sensors that track usage to monitor efficiency.

Nevertheless, the savviest building owners are betting on other upgrades. For instance, technology is now used to alert staff when it’s time to buy some office supplies, help new workers find their way through the building, and even use smart locks that need encrypted keys via apps.   

The Edge
Deloitte’s Amsterdam office the Edge

For example, Deloitte’s Amsterdam office building called the Edge, known as “the most connected office anywhere” counts with this assets:

  • The garage door can sense everytime an employee has come and automatically assigns him a parking lot.
  • Depending on the worker’s schedule, an app assigns a standing or sitting desk.
  • The cleaning staff is notified every time a paper-towel dispenser needs to be refilled and which toilets need to be cleaned.
  • Once a person is at his desk they can modify the light or heat until they feel comfortable.
  • Energy safe with sensors.  “Every light has its own IP address,” says Coen van Oostrom, CEO of OVG Real Estate, the building’s developer. The lights can sense when space in the building is unoccupied, and turn down the heat to save energy.

Cloud storage company Box, is another example of an intelligent office building. One of the ways they incorporate technology into their daily lives is by using location-aware technology that notifies the printer to print only when someone is standing near it, so they can actually grab the copies. New employees are also immediately introduced to the app so they can be guided by it to conference rooms, offices, bathrooms, and breakrooms.

Although these devices work on big data to collect information on how the office can be better used and make employees’ feel more satisfied, the big change will come in communication. “Businesses can collect data, employees can more readily communicate with their employers, and the result is a wealth of knowledge which will improve efficiency”, CIO notes.

Additionally, these technological implementations will permit workers to be more focused on the core of their job. Well, workplace technology is being designed to remove every unnecessary step from the process that can be automated.

What do you think about these innovations? Would you implement them in your office?


How is technology being implemented in office space?

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